Today, we will discuss your maid service invoices and how to make it go the extra mile for your business. After all, this is the document clients will see most often from your company. When the following ideas are applied to your current invoicing system, the invoice is not only a statement with the amount now due but also a tool that can help facilitate future business.
Elements of a Good Invoice
Let’s start with what goes into a clear and concise invoice.
- A breakdown of maid services rendered and the total for each service. Pro Tip: Be proactive, detail your services, and spell out discounts as much as possible so your customer knows what a good deal they are getting.
- Remember the due date and any terms (e.g., Payments due 15 days or 30 days or upon receipt?). In this section, you may include other policies, finance charges on late invoices, etc.
- Add branding or logos to ensure your invoice looks professional and stands out. Not only does it make your invoices look more polished, but providing your logo, brand, and all contact information on the invoice will be beneficial for customers who wish to get ahold of you if they have a question. With programs that have a user-friendly interface like SeriveWorks, you can customize your invoices’ look, from what fields you want to have in the invoice to the format and colors you’d like to use, your custom logo, info, and any other branding.
- Make sure you send invoices out at the same time every cycle, whether you are sending out invoices immediately after services are rendered or once a month. Regularity is synonymous with dependability. Having a dependable and nearly automatic software program like ServiceWorks makes invoicing easy. ServiceWorks has built-in invoicing features to integrate with its online scheduling and customer management applications to create an efficient tool for maid service businesses. It also makes scheduling and route planning automatic and lets you run your business from virtually anywhere. You can even send invoices from your phone at the job site immediately at completion with just three simple clicks, and customers can pay you instantly as an external payment link is attached to each invoice.
Now that you have the basics of what goes into a good invoice let’s look at how you can take your maid service invoice to the next level to maximize your impact on the customer.
- Notes. Utilize the notes or messages section to add a personal message, appreciation, or an inspirational quote. This space is also excellent for adding a promo code for a discount on future services, which is a great way to keep those clients coming back for more. Other ideas include loyalty rewards, free downloads, seasonal housekeeping tips, reminders, etc.
- Referrals and incentives. Why not use the invoice as a platform to promote referral incentives? A common and simple sales strategy is giving your current client a discount or other reward or perk if they refer customers who then go on to hire your services. Including this on your invoice makes sense since customers will read your invoices to pay for services and ensure everything is accurate. This can even be as simple as “Ask about our referral rewards program.” Why not use the invoice to your advantage, grow new business, and increase your client base? It’s truly a win-win situation for your business and your customers.
- Testimonials and Feedback. With the high rate of invoices being opened and looked at and other mail discarded, it may be the perfect time to ask clients for testimonials and feedback. As you know, feedback is a great way to improve your business and strengthen client bonds. Reviews and testimonials from customers are an excellent marketing tool. Your invoice is a valuable tool to encourage customers to leave reviews on Google Business or Yelp, which we hope that you already have claimed your free listing on these sites. However, suppose this is too much to cram into your maid service invoice. In that case, ServiceWorks can automatically ask for feedback by sending out customer satisfaction surveys after service completion, which is also a convenient feature.
Hopefully, this article has given you some ideas for a new perspective on creating professional invoices that create impact and ensure job security and future business. With the help of programs like ServiceWorks, sending invoices, client scheduling, and customer feedback are almost automatic; there is no excuse not to try and make the most of your maid service invoice and maximize your earning potential. You can even send out a batch of invoices at once via email, all with just a few clicks of a button. Best of all, there is a risk-free 14-day trial. So why not try it today?