Within ServiceWorks, you have the ability to generate a report based on all deposits logged within a time frame. Here’s a quick tutorial on how to utilize this:
Upon opening the Daily Deposit report, you’ll be presented with a few options for filtering your results:
- To Date / From Date: Use this parameter to define the date range to search for deposits logged
- Payment Type: Select this option to filter by the following payment types: SVC-DP (Service Deposit), SVC (Service), A/R (Accounts Receivable), POS (Point of Sale), Vendor A/R (Vendor Accounts Receivable, or All
- Payment Mode: Use this option to filter results by the following payment modes: Cash, Credit Card, Check, EFT (Electronic Funds Transfer), Debit, Applied Credit, Other, or All
- Card Type: Use this option to filter results by the type of card used for payment
When you’ve selected the desired filters and clicked Run Report, a report should be generated that resembles the example below. Here’s an explanation of each column and table:
- Inv # / Tick #: This will display the invoice/ticket number associated with the deposits logged between the designated date range
- Acct #: This will show the account number associated with each deposit
- Cust Name: Displays the name of the customer associated with the account
- Paid Date: A timestamp of the date and time each deposit was logged
- Pay Method: The method of payment used for the transaction
- Type: The type of payment transaction for each deposit
- Amount: A record of the amount deposited
- Sales Person: A list of salespersons associated with each deposit transaction (if applicable)
- Technician: A record of the technician assigned to each job/invoice
- Payment Taken By: A record of who logged the deposit taken
Below this table should be four others:
- Refunds: This table, much like the summary table above, will display information related to any refunds taken during the designated time range
- Cleared Payments: This table will display a detailed list of all cleared and voided payments that occurred during the designated time frame
- Daily Summary: This table will calculate the current sum of deposited totals for Cash, Check, Credit Debit, Other, and Cleared Payments*
- Daily Card Transaction: This table will display the total sum of ONLY card transactions
- Daily Cash & Check Transactions: This table will display the total sum of ONLY cash and check transactions
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