In ServiceWorks there are two states of customers.
- Primary Customer: These are the customer who you provide service for and is also responsible for billing. They can be responsible of the billing of sub customers
- Sub Customer: These are the customer who you provide service for but may not be responsible for their billing. Sub customer can be responsible for their billing as well.
Example of Primary and Sub Customer
- Property Superior Lake is a Primary Customer and all apartments under Superiors Lakes are Sub Customers.
- Office HQ is primary customer; all other location is sub customer
How to Setup Primary Customer
Go to Customer -> Customers Menu. And click Create Customer. Fill in the details and make sure the Address Type is either Both or you have a separate billing and customer address.
How to Setup Sub Customer
Go to Customer -> Customers Menu. And click Create Customer. Make sure the sub customer check box is on and you have selected a pre-defined customer as parent. Make sure to select whether this sub customer is Bill To Self or Bill to Parent. You will notice if this sub customer is Bill To Parent the Billing address is automatically set to parent’s billing address.
View the Primary and Sub Customer
Navigate to Customer-> primary Customer and you will see all the Primary customers with or without sub customers. The grid will show how many sub customers these primary ones have.
Click on the show sub customer from the three-dot link and you will land on the sub customer list page. You can edit, view and see the history of these sub customers from the three-dot menu. You can also filter the sub customer by the product they have.
Customer Portal for Primary Customer
Primary customer can see the summary of their account from customer portal.
They can create service request for themselves and their sub customer.
They can view the service history of all the service request generated by them.
They can view the payment history and make payment from the customer portal.